Run the home. Care for the child. Train the team.— one platform.
Everything it takes to run a UK children's home — operations, the child's record and team training — in one calm system, managed home by home.
Built only for UK residential children's homes.
- Dashboard
- Messaging
- Staff Files
- Rotas
- Timesheets
- Compliance
- Requests
- Calendar
- Home Finance
- Users
Need help?
Customer Support
Compliant
1 needs attention
On track
Illustrative product preview
The problem
Children's home admin should not be scattered across spreadsheets, WhatsApp, folders and memory.
Recruitment & onboarding gets messy
References sit in inboxes, interview notes live in someone's drawer, and the new starter's file is still half-built on day one.
→ With Careframe: every applicant tracked inside one staff file, from first interview to active — nothing dropped in the handover.
Staff compliance gets missed
The DBS tracker is a spreadsheet, training certificates are in a filing cabinet, and an expired check surfaces the week Ofsted visits.
→ With Careframe: missing documents, expiring checks and training gaps surface with reminders before they bite.
Homes need clear oversight
Directors and RIs piece the picture together from phone calls, emails and a different format for every home.
→ With Careframe: Directors, RIs and managers see what needs attention across each home, at a glance.
One platform, three jobs
Everything a children's home does — in one place.
A children's home does three things every day: it runs the operation, it cares for the children living there, and it keeps the team trained. Careframe does all three — one system, one login, one source of truth — and it all adds up to a home that's always inspection-ready.
Run the home
The whole operational side runs itself — staff files, rotas, timesheets, compliance and finance — so the office work stops eating your day.
The automated Staff File Builder — set your forms once, and every staff file builds itself.
Illustrative
Care for the child
Every daily log, incident, plan and the child's own voice — held together as one record, not scattered across folders and WhatsApp.
One connected record per child — from daily life to risk to ‘all about me’.
Settled morning, attended school, calm evening.
“I want to see my brother more often.”
Illustrative
Train the team
See at a glance who's trained, who's due and who's overdue — and watch it feed your compliance automatically.
A training matrix that flows straight into compliance.
| Staff | Safeg. | 1st aid | Meds | Fire |
|---|---|---|---|---|
| A. Patel | ||||
| J. Okoro | ||||
| S. Bell |
Illustrative
Why it all matters
It all adds up to one thing: you're always inspection-ready.
Run, Care and Train feed one live picture of your home. So when Ofsted calls, the evidence is already gathered, signed off and date-stamped — and day to day, your team spends less time proving care happened and more time giving it.
See how readiness worksInspection Pack — one click
Export pack- Staff files
- Compliance
- Training
- Records
Evidence readiness, not a predicted grade · illustrative
Run the home
The operational backbone of the home — in one place.
Everything it takes to run a children's home day to day, built so the work flows from one place to the next. Hours move from the rota into timesheets. Documents land in the right staff file. Compliance items carry their own evidence. Requests, the calendar and the weekly budget all live in the same system the team already opens every morning.
Staff Files
One file per person, from first interview to leaver — documents, checks, approvals and expiries, all tracked.
Rotas
Build rotas around each home's staffing model, with coverage gaps flagged before they happen.
Timesheets
Hours flow straight from the rota, with mistakes caught before they reach payroll.
Compliance
A pre-built catalogue with reminders, sign-off and evidence attached to every item.
Requests
Log repairs and purchases, and track what's open and what's urgent.
Calendar
Appointments, school runs and key dates for the home, all in one place.
Home Finance
Track the weekly living budget and each child's allowance against real spend.
Messaging
Keep the team's conversations together, per home, instead of scattered across phones.
The automated Staff File Builder.
Set your forms once. Careframe builds every person's staff file for you — automatically.
From first interview, through induction and probation, to ongoing supervisions, Careframe assembles the whole file as the employment lifecycle moves forward. A form builder that runs the entire file end to end: the right checks at recruitment, the induction logs and probation reviews on their due dates, the supervisions on schedule — every form created, sent, tracked and filed in the right place. Nothing chased. Nothing assembled by hand. Nothing missed at inspection.
You design the forms. Careframe builds the file.
- Set once, applies to everyone
- Configure your home's checklist and forms a single time. Every new staff file is built from it automatically.
- The file builds itself over time
- Induction logs, probation reviews and supervisions appear as scheduled tasks on the right dates — no one has to remember to create them.
- Inspection-ready by default
- Because the file is assembled as you go, it's complete and in order when it's asked for — not reconstructed the night before.
- InterviewautoInterview recordApplication form
- OnboardingautoIdentity checkDBSReferences ×2Suitability decision
- InductionautoInduction logsPolicies signed
- ProbationautoMonth 2 reviewInduction logs
- ActiveautoTraining matrixExpiry reminders
- Supervisionson scheduleSupervision · due
Illustrative product preview
Care for the child
The complete record of each child's care.
Everything the team records about a child living in the home, held together as one connected record. Daily life, plans, risks, incidents and the child's own voice — written once, in the right place, and always to hand when it matters.
Daily logs & handovers
Capture daily life and pass a clear handover between shifts.
Incidents & significant events
Record incidents and significant events with the detail and timeline an inspection expects.
Body maps
Mark and date injuries or marks on a clear body map, attached to the record.
Key-work / 1:1 sessions
Plan and log key-work sessions and one-to-one time against each child's goals.
Care & placement plans with goals
Hold the care and placement plan, with goals you can track progress against.
Risk assessments & individual risk plans
Keep risk assessments and individual risk management plans current and linked to the child.
Missing-from-care & return interviews
Log missing-from-care episodes and capture the return interview that follows.
Behaviour & restraint records
Record behaviour incidents and any physical intervention, properly and consistently.
Family & professional contact logs
Track contact with family and professionals — who, when and what was agreed.
Medication (MAR)
Run a clear medication administration record for each child.
'All about me' profile
Hold the young person's 'all about me' — their story, preferences and what matters to them.
Child voice
Capture the child's own views and wishes, and show they've been listened to.
Young person · room 2
All about me
Settled morning, attended school, calm evening. Notes passed to night staff.
Re-engage with education
Medium · current
2 · last 12 May
dated
- Morning round
- Evening round
Social worker call · review date agreed
“I want to see my brother more often.”
Illustrative product preview
One child, one record — so the team spends less time writing things up twice and more time with the children.
Train the team
Keep every team member trained, current and signed off.
A complete training and competence system for the home. Know exactly who's trained in what, what's due to expire, who's mid-induction and how diplomas are progressing — and have it all feed your compliance picture automatically.
Mandatory-training matrix
See every required course against every staff member in one matrix — trained, due or overdue at a glance.
E-learning course library
A built-in library of courses staff can complete in the platform.
Certificate tracking with expiry
Store certificates with their expiry dates, with reminders before they lapse.
Feeds compliance automatically
Expiring or missing training flows straight into the home's compliance picture — no double entry.
Induction programme
Run a structured induction for new starters and track it to completion.
Level 3/5 diploma progress
Track progress through the Level 3 and Level 5 diplomas for each team member.
Competency sign-off
Record that a manager has observed and signed off competence, not just attendance.
Director training-gaps view
Give the Director a clear, cross-home view of training gaps — where the risk is, by home.
| Staff | Safeg. | 1st aid | Meds | Restr. | Fire |
|---|---|---|---|---|---|
| A. Patel | due 14d | ||||
| J. Okoro | overdue | ||||
| S. Bell | due 14d |
First aid · J. Okoro
Training gaps by home
Illustrative product preview
Training that doesn't just get recorded — it keeps the home compliant and the team genuinely competent.
Director view
Every home on one screen.
For Directors and Responsible Individuals, Careframe brings every home into a single view. Compliance, staffing, training gaps and open actions for all your homes side by side — so you see where attention is needed without opening a single file. Spot the home that's slipping, drill straight into it, and act.
- All homes, ranked
- See your homes ordered by what needs attention, with a clear RAG status on each.
- Drill into any home
- Click through from the overview into a home's compliance, staffing or records in one step.
- Cross-home patterns
- See the issues that show up across more than one home, so you can fix them at the company level.
Built for the RI's regulatory oversight, not just a management dashboard.
Illustrative product preview
Inspection-ready
Get organised, so you can be there for the children.
Careframe takes the weight of compliance and paperwork off your shoulders and keeps it organised — so when an inspector arrives, the evidence is already assembled, and the rest of the time your team is with the children instead of at a desk proving care happened.
Readiness in Careframe means your evidence is organised and to hand — it is not a predicted Ofsted grade or a judgement of your home. It simply shows what's in place and what still needs attention.
An evidence-led inspection workspace.
A dedicated hub that organises your home's evidence around the lines of enquiry an inspection works through — so when something is asked for, you go straight to it.
- How children are kept safeEvidence attached
- Quality of care & supportEvidence attached
- Leadership & managementAction open
- Child recordsConsent required
Action register
Structured around lines of enquiry — evidence grouped the way an inspection looks at a home, including Regulation 44 visits.
A consent gate for child records — sensitive child records sit behind a deliberate consent step before they're opened — controlled, logged and appropriate.
Live Annex A + one action register — a continuously up-to-date Annex A, and a single action register so every point raised has one named person and a due date.
Your whole pack, in one click.
Export a complete, organised evidence pack for the home in a single click — staff files, compliance, training and records, assembled and labelled, ready to hand over. The pack is built from the records you keep every day, so it's never a last-minute scramble.
Inspection Pack
Export Inspection Pack- Staff files
- Compliance
- Training
- Records
Illustrative product preview
Set up yourself
Set up your home in an afternoon. No consultants, no setup fees.
Every home starts with one guided setup wizard. Smart defaults first, customisation second — add your users, choose your default rota patterns and file checks, switch on the modules you need, and start running the home. No onboarding team to book. No setup fee. No waiting.
No setup fee · No consultants- 1
Create home
Spin up a new home with its own subscription and settings.
- 2
Add users
Invite managers and staff, with the right permissions per home.
- 3
Choose defaults
Set rota patterns, onboarding requirements, file checks and timesheet rules — or keep the smart defaults.
- 4
Start using Careframe
Switch on the modules you need and run the home from day one.
Security & data
Designed for safe, home-specific data boundaries.
Careframe keeps each home's data separate, with role-based access, audit trails and clear permissions across every module. People see what they should — and only that.
The detail lives in our Privacy Policy and Data Processing terms.
Home-by-home data boundaries
Each home's records are separated at the database level.
Role-based access
People see only the homes and modules they're given.
Audit trail on every change
An append-only history of who did what, and when.
Manager approval workflows
Key records carry sign-off, not silent edits.
Secure document storage
Files encrypted in transit and at rest.
UK operating model
Built for UK regulation, with data held under UK-GDPR safeguards.
Built with UK children's home operations in mind.
Pricing
Simple monthly pricing. No strings.
One price, by the size of your home. Everything included. Pay monthly, cancel any time.
No strings attached
Free until you're registered.
Opening a new home? Careframe is free until you're registered with Ofsted — set everything up while you wait, and only start paying once you're live.
Three products. One subscription.
Other providers sell these separately. With Careframe, every plan is all three.
Run the home
Staff files, rotas, timesheets, compliance, requests, calendar, home finance, messaging.
Care for the child
The full child record — inspection-ready from the day it's written.
Train the team
Courses your team takes in-app, a matrix that keeps itself up to date — and bespoke training built for your home.
Nothing sold separately. No add-ons. No per-user fees.
Group pricing.
Every home you add brings the price down — for all of your homes.
10%
off every home
2–3 homes
15%
off every home
4–6 homes
20%
off every home
7+ homes
Running ten or more? Talk to us.
No one-to-three-year contracts. No setup fee. Just a monthly subscription you can cancel any time.
See the whole platform in one short demo.
Book a short demo and we'll show you the complete platform end to end — running the home, the child's care record, training the team, the Director's cross-home view and the one-click Inspection Pack — all in one place, built only for UK children's homes.